08 December 2016

The Hitchhikers Guide to the Plannerverse - Episode 41

Short and Long Term Planning

How do you begin to plan for Christmas? Major holidays?

What is the difference between long term and short term planning? 

This week, the gruesome twosome discuss how to manage the holidays and the end of the year while remaining organised and calm.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
02:00 - Planning for epic events
03:00 - Don't Panic
03:30 - Using your planner to plan for Christmas
05:00 - Put in key dates to highlight dead lines for long term planning
07:45 - Start checking the weather ahead of the holiday that might impact on travel arrangements
09:30 - Note down grocery store opening hours
10:45 - Check and up date your lists and information pages.
13:00 - Emergency numbers for the utility companies
14:00 - Short term plans are the detailed tasks
16:30 - Build in contingency time
18:00 - Contact your visitors ahead of time
20:00 - Being in-control will reduce the stress
23:00 - Use undated daily inserts to enhance the detail you need for these busy days.
  • A5 - Day Per Page (Undated) - .doc .pdf
  • Personal on Personal - Day Planner (Undated) - .doc .pdf
  • Personal on A5 - Day Planner (Undated) .docx .pdf
24:00 - Plan things out in advance
26:00 - Record the details in advance to allow for postage or delivery
29:00 - Write everything down it will reduce your stress levels

Episode 41 - Short and Long Term Planning

A direct download is also available here: Episode41.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.

Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine: Plannerology, Karine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Previous Episodes:

40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf

07 December 2016

Reader Questions: Keeping track of so many things?

We sometimes receive emails in the Philofaxy in-box that are a little bit more than a simple question that could go in to a FFAF or FFAT post as a comment. 

As you can imagine someone with a similar question is going to struggle to find the relevant comment several weeks or months later. 

So I thought this message from Paul was suitable for a post in its own right. 

Hi everyone

I’m Paul from Sydney & have been a Filofax user on and off for decades.

For the past year, I have been using my Personal size with Filofax One Day on Two Pages Calendar, in which the right hand page is a ToDo list.

I keep a MasterList in which I dump everything from my head onto, and then pick tasks from the list & write them on the RH side pages under “Priorities”.

This has served me well during this time and is not overwhelming to look at.  I have now found myself in a position to care for a family member at their home and I live at my home with my family.

With this comes extra pressure, responsibilities and tasks and I feel that my current system will not handle it all for the following reasons. I have these areas in my life that need tracking:

  • Work (I work for myself),
  • the person I am caring for (chores inside & outside the house, grocery shopping, chemist, online medical purchases, house bills, etc),
  • my personal life (chores similar to those in the last brackets),
  • my partner,
  • family,
  • friends, etc.

How do I keep track of it all in a paper based system so I can easily see what priorities need doing? I tried the following GTD system but it is so labour intensive:

Projects Page:
- eg. Christmas PRJ_XMS001   (just a code made up to identify this project)
  1. Buy Cards   @Shops    (showing that Task #1 is on the @Shops context page)

- @Shops (context page)
 Buy cards PRJ_XMS001/1     (Referencing back to the Christmas project/ Task#1)

As you can see, this is far too time consuming, so I feel like going back to OmniFocus which will handle it, but I don’t want a computerised system as I am trying to get away from technology

  1. Back in the 1980s how did professionals using the Filofax system keep track of multiple projects?
  2. Does anyone here have or know of a system that is Not labour intensive?
  3. Will the book “ ‘A’ Time” or “Start Time Forward” by James Noon answer this?

Is this at all possible on paper?

Hope the help that I receive will help others as well.

Best Regards,

So people can we help Paul, pop your suggestions in to the comments below and even if you only know of part solutions I'm sure they will be helpful. 

06 December 2016

Web Finds - 6 December 2016

So I hope you have had a good weekend.

So now it is time to enjoy a great collection of blog posts and videos from around the internet.

So here are a selection of the latest Filofax videos for your enjoyment.
  1. Plan With Me Franklin Covey Planner Dec 5th thru 11th - The Clumsy Crafter
  2. Franklin Covey Compact Planner Organizer Purse Leather Binder - GatherAndPurge
  3. Filofaxing/Filofax Saffiano A5 KW48-2016 - -Do what you Love
  4. Органайзер Filofax Pocket Организация - Helen Feko
  5. Personal planner layout 2017 | Filofax Saffiano - Laqwanna Franklin
  7. Personal Filofax Malden Setup December 2016; Harry Potter style - missfilofax
  8. Christmas tree by Filofax - sofia Cherradi
  9. Filofax Geometric Pocket Organizer Unboxing & Review - audreyisms
  11. Bullet Journal - Dezember Setup im Filofax - Tinas Welt
  12. Filofax Pocket Finsbury Wallet Setup - Angela's Addictions
  13. La mia Agenda 2017 // Filofax Malden Compact Review - D Mylasteureka
  14. How To Choose A Planner & Get Organized 2017 | SugarPaper, Filofax, Louis Vuitton, BuJo - Mae | MaeBad
  15. Planner Christmas Setup | Filofax The Original Nude - elfenbeinmaedchen
  16. Filofax Clipbook - Tuzand
  17. Filofax. Обновление ноябрь 2016. Опыт использования Bullet Journal - Lena Li
  18. Organizarse con varias agendas - Dos Cafés & un Plan
  19. Filofax Personal Planner Setup & December Monthly Plan with Me!! - The Planner Sophisticate
  20. Filofax Mini Malden Setup as a wallet - One Fantastic Find!
  21. Holiday Planner Setup in My Gold Saffiano FiloFax - Micklebird and Mooch (Amanda Mischell Plans)
  • For tips on how to improve your videos, please see this post.  Also this video too Webfinds 
  • Your Filofax/Organiser Videos could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
My Week Posts
  1. 2016 Planner Layout, Week# 46 - Angie Hales Creates
  2. My week #242 - Paper Lovestory
  3. Plan With Me Dec 5-11 2016 - Karen's Obsessions
  4. My Weekly Decor 5th to 11th December  - The Stationery Geekette
  5. Planner set up: week starting Dec 5 - a ska loving geek

Free For All Tuesday No. 305

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